How to Create a Free Business Email By Zoho Mail

How to Create a Free Business Email By Zoho Mail

Are you looking to create a free business email like yourname@yourwebsite.com that looks professional and reliable? Other than joymexx2000@gmail.com, this does not work, especially for business. And in this post, you’ll learn how to create a free business email.

We are not saying there is a problem, but there are very few legit ways to make a professional email address for free. But first, let’s figure out what a business email account is and why you should use one.

In this article, we will show you How to Create a Free Business Email Address with Zoho mail service.

What is a Professional Business Email Address?

A professional email address consists with two-part The first part of a business email address may have your real name and/or designation, and the second part consists of your company. The Same Goes for Professional Email Address

For example: If your name is “Saidsam” and you own a website called “toolsem” then a professional email address would be something like Saidsam@toolsem.com.

Or it can be something like support@toolsem.com, contact@toolsem.com, or info@toolsem.com, depending on the email’s function.

Moreover, a business email address appears more reliable, trustworthy, also perspective than a public email address.

Why Should You Use a Business Email Address

To clarify, an email address with your domain name looks more legitimate, which helps you win the trust of your customers and audience. Consequently, it’s more secure than a general Free Email Service like Gmail, Yahoo Mail, etc. Moreover, Business emails create a solid first impression and make you look more credible.

A business email address gives you more control over your identity and helps you build a strong brand online. It can also help you increase sales and conversions by building strong trust with potential customers.

People may easily search for your email address on Google, which makes it simple for them to get in touch with you and find your website.

The benefit of using a professional email address without changing your email account, you may quickly add or remove employees from your company’s email list.

For reference to the above, those are some of the most important benefits of using a professional email address. Now let’s explore the ways to create a professional email address.

How to Create a Free Business Email Account?

I will go through Zoho Mail Service to create a business email address.

Zoho Mail Service is the easiest way to make a professional email account.

On the other hand, Zoho Mail provides a clean and ad-free interface that makes emailing a breeze. If you upgrade to premium, you also get the following features:

  • Calendaring.
  • Email policies.
  • Variety of integrations.
  • Two-factor authentication.
  • AI-based spam filtering.
  • Seamless team management.
  • Availability of iOS and Android apps.
  • Privacy and security are guaranteed.
  • Tasks, notes, and contacts management.
  • Advanced search, filters, signature and more.

By using Zapier, it integrates with popular third-party apps like Google Calendar, Google Drive, and social media networks.

Now that, Let’s start!

Creating a free business email address with Zoho Mail:

Go to Zoho Mail and click on “Sign Up” for Free.

Zoho Mail Sign Up page

Zoho will take you to the price page. You won’t have to pay anything, so scroll down. Here it is, the Free Forever Plan from Zoho Mail:

Zoho Mail Free Forever Plan sign up now

On the positive side, the best part is that you can sign up for multiple business email accounts with Zoho. Also perfect for any team, startup, small business owner, or freelancer.

To sign up for the Free Forever Plan. Enter your name, email address, country, and Password to create a new account. After that, select I agree to the Terms of Service and Privacy Policy and click “SIGN UP“.

Add info to Free Forever Plan

At this time, Zoho will send a verification email to your primary email address. You will need to confirm your account by clicking on the “Verify Email Address” button in the email.

Great! You have successfully created a business email address with Zoho Mail. Now you need to set up your domain name with DNS records. Or get a new custom domain name if you haven’t already.

Add existing domain or buy new

Then Click “Add Now” to add your existing domain. Or you can also “Buy a new” domain through Zoho if you do not own one.

Add domain details

Next add domain details enter your domain details and click “Add“.

Verify Domain Ownership

In this step, you need to verify your domain name ownership using either of these three options:

  • CNAME Method
  • TXT Method
  • HTML Method

Verify your domain

After that, navigate to the particular method for complete instructions. For example, you will need to use one option to add a new CNAME record and enter the values provided by Zoho Mail to your registered account.

One-click verification is offered by Zoho Mail: for a few domain registrars, including IONOS by 1 & 1 and GoDaddy at the moment.

With the one-click verification, you may verify your domain by simply logging into your domain registration page and authenticating Zoho Mail to access your domain’s DNS page. By doing this, Zoho will automatically verify your account without the help of manual verification techniques.

I will use Namecheap in this example: login to your Namecheap account and then navigate to the “Advanced DNS” tab of your domain. Next, add a new CNAME record and enter the values provided by Zoho Mail. See the image below how to do it:

Namecheap Add a new CNAME record

Another method is through domain verification in Zoho Mail.

After configuring it properly, go back to the Domain Setup of Zoho mail and click on “Proceed to CNAME Verification” at the bottom of the screen.

Proceed to CNAME Verification zoho mail

Now, in the next popup that confirms that everything is configured correctly, click the “Verify Now” button:

Domain Setup of Zoho Mail

In your domain name registrar, enter TXT, HTML, or CNAME records. After finishing, move on to the verification. How to manage DNS records is as follows: see video…

You will now receive a confirmation email from Zoho as a welcome. Congratulations, your free business email address has been successfully created!

Receive Emails to Business Email Address

Meanwhile, to receive emails at the free Zoho business email address. You need to set MX records in the domain registrar. Go to your Zoho Mail cPanel and then navigate to the Domains tab. Here, you will see different values for MX records.

Set up MX records-zoho mail

For this example, we use Namecheap as our domain provider. Set up MX records with domain provider Namecheap. We need to add the above-provided values for MX records in our Namecheap account for our domain. Navigate to the Advanced DNS tab and choose Custom MX under Mail Settings.

Adding MX records in Namecheap

Of course, you may also download an iOS or Android app.

Managing your business email accounts is easier and more secure with Zoho Mail. Now, you need to do is send professional emails to build trust with your prospects and grow your business.

Further, look at Zoho Mail’s premium pricing since it is super low. You can start with one dollar per month only.

Zoho Mail’s premium pricing

Get a free business email account from your web hosting provider

Let’s look at explore other ways to get a professional email address. Now you know how to create a free business email address using Zoho Mail.

A free business email address is already offered to you if you use a paid web hosting plan. For example, you can create a free email address like YourName@YourDomain.com if you use Hostinger to host your website.

Hostinger website

Simply log in to your web hosting service and access the cPanel. If you haven’t already, search for “email accounts” and create one for yourself. This way, emails are hosted on your hosting package. Or you can also get a different email hosting plan with Hostinger that starts only from $0.99 per month. All you need is to choose your plan and check out!

Create Professional Email Address With Domain Registrars

You should also create a professional email address with a domain registrar like Namecheap or GoDaddy. Just only a few clicks, and you will get one for yourself or your team members.

But prior to that, you need to buy email hosting from those domain name providers. This is how you do it on NameCheap:

Namecheap records

That’s all about it! DNS records are automatically set up for you so that you can start receiving emails right away. Go through this “Guide to Setting Up Business Email” on NameCheap for details.

Here are our blog post-step-by-step instructions on How to create your business email address by Google workspace + Bluehost.


How do you come up with good business email name ideas?

The most common and followed method is to use your first or last name or your initials, then your company name.For example, if your name is “Joneg” and you own a shop called The Sports Shop, you can have an email address like johg@thesportshop.com or buy@thesportshop.com.
Or you can shorten your name to jg@thesportshop.com. You can also combine your name with a profession like jonj@thesportshop.com.
Here are the common names most people use if you don’t want to associate an email address with an individual. You can also try to add contact, info, support, hello, offer, buy, order, shop, or whatever fits the purpose.

Create a free business email name ideas

Which is better for business email, Microsoft or Google?

That depends on your needs and preferences. Google Business Email offers 30GB of storage and is a good option if you need more storage space. And if you would like an email client with a clean interface and great features, Outlook is a good choice. Don’t forget Zoho offers both features for free.

What are the best business email providers this year?

Zoho Mail is one of the best choices for creating free business email addresses for professionals and small businesses. Microsoft Office 365, Gmail, Outlook, and Inbox.com are some of the top professional email providers this year.

What are the best email marketing software right now?

Choose email marketing platforms based on engagement, ease of use, personalization, and pricing. Based on these factors, I believe SendInBlue and Convertkit are the top two email marketing software tools without a doubt.

I hope this article helped you. In conclusion, you are now ready to create a free business email, and you have learned how to create a free business account with Zoho Mail.

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