How to Create a Business Email Address By Google Workspace and Bluehost
How to Create a Business Email Address By Google Workspace and Bluehost
Google Workspace and Bluehost is a great way to create an email address for your business. Get YourName@YourWebsite.com quickly and easily. Therefore A business email address uses your company name instead of the generic Gmail, yahoo, or outlook account.
In this article, we will show you How to Create a Business Email Address By Google Workspace and Bluehost
What is a Professional or Business Email Address?
A professional email address uses your business name or brand in the email ID. You can say a professional business email address has your company custom domain name instead of the generic Gmail, Outlook, or Yahoo account.
Example for a professional email address like this: support@joyme.com or info@joyme.com, or contact@joyme.com
Example for a general email address like this: joyme.m2019@gmail.com or joyme.m2019@outlook.com or joyme.m2019@yahoo.com.
You can see that a business email address looks much more credible and trustworthy than a general email address.
What Do You Need to Create a Business Email Address?
Here are the top 5 reasons why you need a professional email address for your business:
A custom business email address looks more professional.
A professional business email address helps you earn customers’ trust as a legitimate business.
Sending emails with your own domain name allows you to promote your brand with each email you send.
Start using a professional business email address right away if you want your customers and other businesses to take you seriously.
The best thing is that you can get your own custom business email address for free. Now let’s explore the ways to create one for you.
To Create Free Business Email Address: What is Required?
There are two main things required to create a free business email address:
A domain name
A website
After that, you will need an email service provider to handle your business emails.
We will learn two different methods that you can use to create a professional business email address.
First method is free and easy to set up.
Second method has a small fee, but offers a lot of features.
I think now it is clear what is required? Let’s start with the first method.
First Method: Create a Business Email Address for Free
This method is easy and available to almost everyone who has a website. And it allows you to create a business email address for free.
Once you create a small business website, also you will need to buy a domain and sign up for web hosting.
Many WordPress hosting companies include a free business email service as part of the package, which most beginners do not know.
That is to say, you can start your own business website for a very cheap $2.75 per month subscription at one of the largest WordPress hosting companies in the world, which is Bluehost.(It comes with a free business email address.)
Below are the complete step-by-step instructions to create your free business email address with Bluehost.
Step 1. Setup your Business Address – Domain Name
First, visit the Bluehost website and click on the “Get Started” button.
Bluehost website get start button
After that, this will bring you to a pricing page where you need to click on the “Select” button below the plan.
Basic or Plus choose the right plan you want to use.
Bluehost Select Plan
After you select your plan, you will be asked to choose your domain name.
Note: If you don’t have a domain name, choose “new domain.” Or choose “I have a domain name.”
Then enter your business name and click on the “Next” button. As you can see in the image below:
Enter domain name
Bluehost will now check if the domain name you entered matches the name of your business and is available. (If it is not, then it will provide you some alternative suggestions, or you can look for another domain name).
Now that you have chosen your domain name, you will need to add your account information and finalize the package info to finish the process.
As you can see on this screen (image below), you will see optional extras that you can purchase. We don’t recommend choosing them at this time. However if you need these extras, you can always add them later from your account.
Setup Business email: Bluehost package info
Now, you need to enter your payment information to finish the purchase.
This time you will receive an email with details on how to log in to your web hosting control panel. Through it, you manage everything, including website management, business email accounts, and other settings.
Step 2. Creating Your Free Business Email Address
Go to your hosting account dashboard, click on the “Email & Office” tab, and then click on the “Manage” button.
Bluehost hosting dashboard
Then, click on the “Create” button to make your free business email address.
Create Business Email address with Bluehost
Now, you can enter a username for your email account. Example: username@yourdomain.com
The username will appear before the @ sign in your email address.
You need to enter a password for your email account. Click the “Generate” button to automatically generate a strong password.
Create a Business Email – generate password
Just after that, scroll down and select “Create.”
Now Bluehost will create the email account, and you will see a success message.
Step 3. Using Your Business Email Account
Now after creating your business email account, you want to know how to use it to send and receive emails.
Let’s Continue!
After creating your email, you’ll be redirected to the “Email Accounts” page. Then you will see your newly created email addresslisted there.
As you can see in the image below: Click on the “Check Email” link then Bluehost will take you to a webmail interface.
Create Business Email - check email
Now Click on the “Open” button to open your webmail inbox.
Create a Business Email - webmail open
Here is a good option if you do not want to use an email client on your desktop or a mobile app on your smartphone. On the other hand, you will have to log into your hosting account each time you want to check your email.
To clarify, to connect your email with your computer or mobile phone, you can follow the instructions to set it up on the right-hand side of the screen.
Note: There are other web hosting providers that offer cPanel, like HostGator, SiteGround, DreamHost, and InMotion Hosting. And the process of creating a business email is pretty much the same with web hosting service providers.
Second Method: Create a Business Email Address With Google Workspace (formerly G Suite)
Google Workspace (formerly G Suite) includes high-productivity tools such as Gmail, Docs, Drive, and Calendar for businesses. Additionally, Google offers professional business email addresses with Google Workspace.
While this method is not free, it allows you to use a Gmail account for your professional business email with your own business name.
Vis a vis, there is a small cost, and it comes with many advantages:
Your website hosting company has shared server resources. That means they don’t want you to send too many emails. However, Gmail allows you to send up to 2,000 emails per day.
Google has far superior technology, which ensures that your emails are delivered right away and don’t end up in spam folders.
So let’s take a look at how to set up a business email address using Google Workspace (G Suite).
Step 1: Sign up for a Google Workspace account
Google Workspace gives you access to Gmail, Drive, Docs, Calendar, and audio/video conferencing, with 30 GB of cloud storage for each user. Google Workspace starter monthly plan costs $6 per user.
Further, you will also require a domain name, which you can purchase during the signup. If you already have a domain name and a website, also you can use your existing domain with G Suite.
To get started, visit the Google Workspace website and click the “get started” button.
Create Business Email with Google workspace: "get started" button.
On the next screen, enter your business name and numbersofemployees, and the country where you are located. You can choose just yourself for 1 user account or the number of employees, including you.
Add name-country-employees
Now click on the “next” button to continue.
Note: Better to start small because each user account will charge a fee. If you need more users you can always add them later.
In this step: you will be asked to enter your personal contact information including your name and email address.
Create Business Email with google workspace: enter your info
In this step, you need to choose a domain name:
If you already have a domain name, click “Yes, I have one I can use“.
If you don’t have a domain, then click “No, I need one” to register a domain name.
Google workspace: Create Business Email – choose domain name
If you don’t have a domain yet, you need to register a new domain name then you will be charged separately for registering a new domain name. And the cost of a domain name will be displayed on the screen and usually starts from $14.99.
If you are using an existing domain name, you must verify that you own that domain name. Later, we will show you how to do that in this article.
Now, after choosing your domain name, you will be asked to create your user account by entering a username and password.
Here, you need to enter a username that you want to use as your business email address. Therefore, this username will also be your first business email address.
Sign in google workspace create account – user name.
At this time, you will see a success message and a button to continue with the setup.
Create G suite account
Step 2. Setting up Business Email with Google Workspace – G Suite
So in this step, you will complete the G Suite setup by adding users and connecting it to your website or domain name.
Here, on the setup screen, you will be asked to add more people to your account. When you want to create more accounts for your employees or departments, then you can do that here.
Just click on “I have added all user email addresses” and click on the “Next” button.
Keep in mind: you can always add more users to your account and create their email addresses later when you need to.
Create Business Email-add users.
As we mentioned before, if you are using G Suite with an existing domain name, you must verify that you own that domain name. To do that, now you will see an HTML code snippet that you need to add to your website.
Add HTML code snippet to your website
Add meta tag html
In addition, there are other ways to verify your ownership. One of these ways is to upload an HTML file to your website using an FTP client or file manager app in your hosting account dashboard.
You can use this way if you don’t have a website. And using the MX Record method, you can verify your ownership of the domain name. Further, once you choose this method, you will see step-by-step instructions to do and follow it.
To clarify this article, let’s say you already have a WordPress website. And with this intention, we will show you how to add the verification HTML code snippet in WordPress.
After activating the plugin, go to “Settings” » Insert Headers and Footer page, and paste the HTML code you copied from G Suite under the “Scripts in the Header” section.
Verify website-Insert HTML
Now click on the “Save” button to store your settings.
Next, go back to your G Suite setup screen and click on the checkbox “I added the meta tag to my homepage,” as you can see in the below image:
Verify domain name
In this step, you will be asked to enter MX record entries for your domain name. We will clarify how to do that in the next step.
Step 3. Adding Domain MX Records
Note: This section is for users who own websites and domain names. If you are using Google to register a new domain name, you do not need to read this section.
Domain names instruct internet servers where to look for data. Your emails will reach your domain name but not the Google servers. Since your domain name is still not registered with Google.
Meanwhile, you will need to set up the right MX records in your domain name settings in order for Google’s servers can send and receive emails for your business.
Now to complete the setting, you will need to log into your web hosting account or your domain registrar account.
The basic settings are the same way on all hosts and domain registrars. However, for the tutorial of this article, we will cover how to add MX records in Bluehost. In essence, you need to look for DNS settings under your domain name.
Go to Login to your Bluehost hosting dashboard and click on the “Domains” tab. Then, click on the “Manage” button next to your domain name.
Managing DNC setting in Bluehost
On the next page, Just click on the “DNS” tab. And Bluehost will now open your DNS zone editor. (DNS details page for your domain in Bluehost).
DNS details page for your domain in Bluehost
You need to navigate to your G Suite setup screen and choose the “I have opened the control panel of my domain name” checkbox.
G suite MX records
As you see in the image above, it will show you the MX records that you need to enter (information to your Bluehost DNS settings).
You will also see a link to the documentation that shows you how to add these records to dozens of hosting and domain services provider.
Here are how you will add this information to your Bluehost DNS settings:
Adding MX records in Bluehost
Note: Repeat the process to add all five lines as MX records.
Once you are completely added all MX records, switch back to G Suite setup and check the box next to “I created the new MX records“.
Create new MX records-G suite
This time you will be asked to delete any existing MX records still pointing to your website hosting or domain name registrar.
Old MX records
Simply, switch back to your DNS zone editor and scroll down to the MX records section. You will see all the MX records you created along with an older MX record still pointing to your website.
Delete old MX record
MX records Deleted
Now, click on the “delete bin” next to the old MX record to delete it.
After that, you need to confirm you deleted old MX records, switch back to the G Suite setup screen, and check the box that says “I deleted existing MX records“.
G suite Save MX records
This moment! You need to save your MX records. When you add MX records to some providers, they are auto-saved. And with other providers, you might need to save your MX records manually.
When saving your MX records, check the box that says “I have saved MX records” in the G Suite setup.
G suite-Verify domain and setup email
The final verification step, you need to click on the “Verify domain and setup email” button to exit the setup wizard.
Step 4. Managing email in G Suite
G Suite: Managing your email account is quite simple with G Suite.
You can easily visit the Gmail website to check your email inbox or use the official Gmail app on your phone to send and receive new emails.
You should sign in using your business email address as your username like this:
G suite sign in with Business Email
To create more business email addresses, simply sign in with your business email and go to the G Suite Admin console. From here, you can manage your G Suite account settings, add new users, increase the email storage space on your mail account, and make payments.
G suite admin console panel
Editing Or Modify MX Records Using Bluehost
Click on the Manage dropdown menu next to your domain name and select “DNS” option. After that, you will see the all DNS details page for your domain.
Changing MX Records Using Bluehost
If you want to make any edit your DNS details, scroll down to the “MX (Mail Exchanger” section. And now click the “3 vertical dots” next to the top MX record then select Edit.
Editing: MX Mail Exchanger
To edit the MX record. Simply, change the “priority“, “Points To” and “TTL” as specified by G Suite or your email service provider.
Is it possible to create more custom email addresses for my business for free?
Yes, you can create more email accounts for free with the Bluehost Plan (the basic plan has 5 email accounts, while the Plus and Choice Plus hosting plans include unlimited accounts).
Yes, you can create email aliases, which are separate addresses for the same email account with G Suite. But if you want to add a different email account or a new employee, then you will be charged based on your plan.
Is it possible to create free business email without a domain?
No, you cannot create a free business email account without an email domain. You can create a free email account with Gmail or Hotmail, but since it will not use your business name, customers, and other businesses it will not be considered a business email address.
Is it possible to switch my free business email account to another provider if needed?
Yes, you can switch to any other email service, website hosting, or domain registrar at any time and move your business email address with you. Other than Google Workspace, there are also other professional email address providers like Microsoft Office 365, Zoho mail, Titan, Proton-mail, etc.
Is it possible to create a free business email address without making a website?
Once you register, you can choose a domain and then simply create your email address.
Now that you are ready and have learned how to create a free business email address or create a professional business address with G Suite. I hope this article helped you.
